Replace paper, spreadsheets, emails and PDF’s.
With a traceable data flow.
ProofSafe is the simplest way to move your operations from manual systems to a streamlined, digital workflow. Whether you’re managing a massive field team or a specialised consultancy, ProofSafe ensures your data is collected accurately and delivered exactly where it needs to go.
How it Works
Collect, Sync, Extract.
1. Collect Anything, Anywhere
Use the ProofSafe mobile app to replace paper forms and spreadsheets. It works fully offline, so your team can capture data in the middle of a forest or the basement of a building without a hitch.
2. Automatic Aggregation
As soon as you’re back in range, data from your entire team is uploaded and merged automatically. No more chasing emails or re-keying data into a master sheet.
3. Flexible Extraction
Your data is yours. Interrogate it in the web portal, view maps, or extract it in the format you need - from simple CSVs and complex custom reports to full API integrations with your existing systems.
Built for Teams of All Sizes
ProofSafe is professional-grade and built to scale. It’s flexible enough for niche surveys and robust enough for enterprise-level compliance.
For Your Internal Team
Keep managers, field staff, and the head office synchronised with efficient data collection, real-time alerts and live dashboards.
For Your Partners
Securely share data with clients, contractors, or government regulators the moment it’s captured.
Versatile by Design
Customise ProofSafe for your precise needs:
Environmental
Tree Inventories, DEECA compliance, flora/fauna surveys, feature mapping, activity tracking. Any field based data collection, anywhere.
Safety & Compliance
JSEAs, Pre-starts, SWMS, and specialised equipment or site audits.
Operations
Staff timesheets, sharing documents, fuel hazard assessments, hazard or incident reporting and project progress tracking across distributed sites.
Background and Focus
Built by Field Experts, Trusted by Governments
We are a 100% Australian-owned company founded by hands-on specialists with deep backgrounds in environmental research, biodiversity management, workplace safety (OHS/WHS), and regulatory compliance.
The Sovereign Tech Advantage
For government agencies, utilities, and major enterprises, data integrity is a legal necessity. ProofSafe is engineered to meet the highest standards of data security and national sovereignty.
- Australian Hosted: Our primary infrastructure sits on secure, enterprise-grade Microsoft Azure servers located strictly within Australia.
- Global Architecture: While we offer true sovereign protection locally, our network is built for international scale. We deploy dedicated routers and secure servers in foreign jurisdictions whenever required to meet local compliance laws for global projects / contracts.
- Government Validated: Our systems are trusted by multiple Australian government departments and research bodies to handle sensitive environmental and infrastructure datasets.
Your Data: Absolute Ownership
Your data belongs exclusively to you. ProofSafe operates on a strict zero-compromise privacy framework:
- No Monetisation: We do not track, share, open, or sell your data to third parties. Ever.
- Total Control: Your data remains your exclusive property.
- Instant Extraction: You can fully extract your datasets or completely remove them from our system at any time, with zero friction.
Citizen Science & Community Projects: For open-data or community-led initiatives, we provide flexible permission controls. We can customise access and privacy settings to match your project's specific goals. Contact us to configure the right setup for your team.
Built by Field Experts, Trusted by Governments
You’ll notice our pricing is published right here on the site, no hidden tiers and no hard sell. Start your 30-day free trial today, build your first form in minutes, and see how much time you save.
- A Note for the Helpers: If you’re a volunteer-based environmental group or a student, go ahead and drop the "Month" from that offer. For you, ProofSafe is just Free.
Questions? Give us a call. We’re happy to walk you through the setup and show you what’s possible for your specific needs.
